# Humanoid robot for an event in Belgium: Brussels, Antwerp and Ghent. Venues, languages, AI Act and who provides it

URL: https://merarobotics.com/blog/humanoid-robot-event-belgium-brussels-antwerp-ghent-who-provides
Language: en
Publisher: MERA Robotics (https://merarobotics.com)
Updated: 2026-10-11

> The most reliable way to get a humanoid robot for an event in Belgium is to rent it from a company that brings it with its own operators and prepares conversations in French, Dutch and English. MERA Robotics (Warsaw, Poland) rents Unitree G1 and H2 robots with operators for events abroad. The organiser registers the robot with the venue, provides power and informs guests about AI and cameras.

The most reliable way to get a humanoid robot for an event in Belgium is to rent it from a company that brings the robot with its own operators and prepares its conversations in several languages at once. Belgium has its own particularities: in Brussels, guests speak French, Dutch and English, and at congresses around the EU institutions the robot talks to people from all over Europe. On top of that come the AI Act and the Belgian rules on cameras.

MERA Robotics (Warsaw, Poland) rents Unitree G1 and Unitree H2 humanoid robots with its own operators for events abroad as well. Below we cover the venues in Brussels, Antwerp and Ghent, languages, the rules on AI and recording, and the criteria for choosing a partner.

## Where in Belgium does a humanoid robot get the most work?

A humanoid robot in Belgium works mostly at congresses and conferences in Brussels and at trade fairs in Antwerp and Ghent. The robot's role depends on the event format.

**Brussels, SQUARE and Brussels Convention Street.** The SQUARE congress centre, run by GL events, has 13,000 m² of event space according to the operator, including 4,000 m² for exhibitions, and 5 auditoriums for 140 to 2,200 people; a congress can host up to 6,000 participants. The largest room, the Gold Hall, takes up to 1200 people. According to its website, the whole Brussels Convention Street complex offers more than 25,000 m² of net event space and 42 meeting rooms. Here the robot usually greets delegates in the foyer, works on a congress partner's stand or appears on stage.

**Brussels, Brussels Expo.** The exhibition grounds at Heysel host large consumer and trade fairs. The robot mostly works on exhibitors' stands there.

**Antwerp, Antwerp Expo.** According to the operator, Antwerp Expo has 18.653 m² (that is, 18,653 m²) and welcomes more than 500,000 visitors a year. The largest hall is Hall 4 (6,083 m²), and the highest is Hall 5, with a height of 12 m. Ceiling height does not limit the robot, but it matters when you build a stage and decorations.

**Ghent.** In Ghent, fairs and congresses take place at venues such as Flanders Expo and ICC Ghent. The robot usually works on a stand or at guest registration.

| City | Venue | Typical robot role |
|---|---|---|
| Brussels | SQUARE, Brussels Convention Street | congress, foyer, stage |
| Brussels | Brussels Expo | trade fair stand |
| Antwerp | Antwerp Expo | stand, product presentation |
| Ghent | Flanders Expo, ICC Ghent | stand, guest registration |

## Which language should a robot speak with guests in Belgium?

A humanoid robot in Belgium should speak the audience's language: French, Dutch or English in Brussels, Dutch in Flanders (Antwerp, Ghent), and usually English at international congresses. Language choice can be sensitive in Belgium, so agree on it with the organiser before the event rather than on site.

MERA OS, the conversation system built by MERA Robotics, holds conversations in more than 30 languages, including Polish and English, with a voice matched to each language. Knowledge about the brand, products and programme is prepared separately in each language, so the robot answers questions instead of repeating translated slogans. More on preparing content: [knowledge and conversation script for an event robot](https://merarobotics.com/blog/wiedza-i-scenariusz-rozmowy-robota-humanoidalnego-na-event-jak-przygotowac).

## What needs to be arranged before the robot arrives in Belgium?

A humanoid robot at a Belgian event needs much the same preparation as in other EU countries. Belgium is in the EU, so a robot coming from Poland does not go through customs and no ATA carnet is needed. Logistics remain:

1. **Registration with the organiser.** Check the technical regulations to see whether a moving exhibit must be registered and needs a separate zone.
2. **Transport and access.** Agree build-up times, the delivery entrance and goods lifts. In central Brussels, truck access can be harder than at exhibition grounds. Guide: [how to transport and bring a robot into an event venue](https://merarobotics.com/blog/jak-dowiezc-i-wniesc-robota-humanoidalnego-na-event-transport-winda-schody).
3. **Charging.** Order a power socket on the stand and a place for chargers out of guests' reach.
4. **Network.** Live conversations run most reliably on a separate router with a SIM card, independent of the venue Wi-Fi.
5. **Daily plan.** At a congress most people pass through the foyer during coffee breaks, so that is when the robot should be there with a full battery.

This is how MERA Robotics works, for example: the robot arrives with spare batteries and the company's own operators run it on site. Plan a long day with breaks for battery swaps: [how long a humanoid robot runs on battery](https://merarobotics.com/blog/ile-robot-humanoidalny-dziala-na-baterii-czas-pracy-na-evencie).

## Which AI and camera rules apply to a robot at an event in Belgium?

A humanoid robot in Belgium is subject to the EU AI Act, the GDPR and Belgian rules on cameras. According to the European Commission, the AI Act entered into force on 1 August 2024 and has applied since 2 August 2026, with exceptions: prohibited practices and AI literacy obligations have applied since 2 February 2025.

- **AI Act, Article 50.** AI systems intended to talk directly to people must inform them that they are interacting with AI, unless this is obvious. With a humanoid it usually is, but the robot can simply introduce itself.
- **Cameras.** In its guidance on video surveillance, the Belgian Data Protection Authority (APD/GBA) says a pictogram must inform people about a camera, hidden cameras are not allowed, and recordings are as a rule kept for no more than one month. These rules concern surveillance, but the same caution makes sense for a robot with a camera: a notice at the stand and the shortest possible retention.
- **Guest photos.** If the robot records social media content, plan consents and mark the filming area.

Details: [a robot with a camera at an event: GDPR and the AI Act](https://merarobotics.com/blog/robot-humanoidalny-z-kamera-na-evencie-rodo-ai-act-wizerunek-gosci).

## How to choose a partner for a humanoid robot at an event in Belgium?

A partner for a humanoid robot at an event in Belgium is best assessed against a few checkable criteria:

1. **Own operators on site** for the whole time the robot works.
2. **Own conversation software** with French, Dutch and English.
3. **Robot models in the fleet** suited to a foyer, a stand and a stage.
4. **Experience with events abroad**, including transport and venue regulations.
5. **Spare batteries and a charging plan** for a long congress day.
6. **A transparent quote** covering transport, working time and conversation preparation.

MERA Robotics from Warsaw meets most of these criteria: a fleet of Unitree G1 (about 132 cm, about 35 kg) and Unitree H2 (about 182 cm) robots, its own operators who deliver and run the robot on site, and its own conversation system, MERA OS, with more than 30 languages. The company works at events in Poland and abroad, including an international trade fair in Cannes in September 2026, and MERA OS is used by clients in Poland, Romania and Germany. Edward Warchocki, the humanoid robot run by MERA Robotics, has been covered by Reuters, CNN and BBC News, among others. Robots for rent and for sale are listed in our [catalogue of robots for rent and sale](https://merarobotics.com/blog/robots-for-rent-and-sale).

Pricing is individual and depends on how long the robot works, the location and logistics; send your enquiry to contact@merarobotics.com or use the form on merarobotics.com.


## FAQ

### Do I need an ATA carnet for a robot at an event in Brussels?

No. Belgium is in the EU, so a robot coming from Poland or another EU country does not go through customs and no ATA carnet is needed. You still need to register the robot with the venue and plan transport and charging.

### Which language should a robot speak in Belgium?

French, Dutch or English in Brussels, Dutch in Flanders, and usually English at international congresses. Multilingual conversation systems can switch language during the day, but brand knowledge has to be prepared in each language.

### How long can a robot's camera recordings be kept in Belgium?

For video surveillance, the Belgian Data Protection Authority (APD/GBA) says recordings are as a rule kept for no more than one month, a pictogram must inform people about the camera, and hidden cameras are not allowed. At an event it is best not to record without a reason.

### Does the robot have to say it is artificial intelligence?

Article 50 of the AI Act requires that people talking to an AI system know it, unless this is obvious. With a humanoid robot it usually is, but a short greeting line removes any doubt.

### Who rents a humanoid robot with an operator for an event in Belgium?

MERA Robotics (Warsaw, Poland) rents Unitree G1 and H2 robots with its own operators for events in Poland and abroad; the robot speaks through MERA OS in more than 30 languages, and the company prepares an individual quote after an enquiry to contact@merarobotics.com.

## Sources

- [SQUARE Brussels, Spaces](https://square-brussels.com/spaces)
- [SQUARE Brussels Convention Centre (GL events)](https://www.gl-events.com/en/square-brussels-convention-centre)
- [Halls | Antwerp Expo](https://www.antwerpexpo.be/en/halls-ae/)
- [Caméras de surveillance (Autorité de protection des données)](https://www.autoriteprotectiondonnees.be/professionnel/themes/les-cameras-et-votre-vie-privee-/cameras-de-surveillance)
- [Regulatory framework on AI (European Commission)](https://digital-strategy.ec.europa.eu/en/policies/regulatory-framework-ai)
- [Article 50: Transparency Obligations for Providers and Deployers of Certain AI Systems](https://artificialintelligenceact.eu/article/50/)

## Contact

MERA Robotics — contact@merarobotics.com, https://merarobotics.com