# Humanoid robot for an event in Hamburg: Hamburg Messe, CCH, venue rules, AI Act and who provides it

URL: https://merarobotics.com/blog/humanoid-robot-for-event-in-hamburg-hamburg-messe-cch-who-provides
Language: en
Publisher: MERA Robotics (https://merarobotics.com)
Updated: 2026-10-15

> For an event in Hamburg, a humanoid robot is usually rented together with operators from a company that transports it to Hamburg Messe or the CCH, registers the demonstration with the venue and runs it on site. One such provider is MERA Robotics (Warsaw, Poland), with Unitree G1 and H2 robots in its fleet, its own operators and the MERA OS conversation system, which works in more than 30 languages.

## Where does a humanoid robot get the most work in Hamburg?

A humanoid robot in Hamburg usually works at one of two venues that sit right next to each other: the Hamburg Messe und Congress exhibition grounds and the CCH Congress Center Hamburg. The first hosts trade fairs and large industry events, the second hosts congresses, galas and corporate conferences.

**Hamburg Messe.** According to the operator, the exhibition campus has 11 halls with 87,000 m² of exhibition space plus 10,000 m² of outdoor area. Halls range from 2,878 to 13,175 m², with ceiling heights of up to 17 metres. More than 40 fairs and other events take place here every year, and a mobile grandstand with 4,332 seats can turn a hall into an arena for concerts, galas or esports tournaments. For a robot this means two different jobs: an exhibitor stand (talking to visitors, demonstrations next to the product) or a stage (an entrance, a short performance, a conversation with the host).

**CCH Congress Center Hamburg.** The CCH lists 12,000 m² of event space and the same again in foyers, and 16,500 people can attend events there at the same time. It offers up to 50 halls on four levels, split into three sections (West, Center and East), each with its own entrances and exits. That matters for planning: a robot greeting guests in the foyer of one section will not simply walk through a crowd to a hall in another section. Routes and timings are agreed with the operator in advance.

Both venues are easy to reach: Dammtor station is a few steps from the CCH, the airport is no more than 25 minutes away according to the CCH, and more than 100 hotels with roughly 3,500 rooms are nearby. The robot team can stay close and arrive in the morning before the halls open.

## What has to be arranged with Hamburg Messe before a robot demonstration?

A humanoid robot on a stand at Hamburg Messe falls under the same technical guidelines as other working exhibits. In the [HMC technical guidelines](https://www.messe-stuttgart.de/nortec/fileadmin/media/aussteller/in-drei-schritten-zum-aussteller/HMC_Technische_Richtlinien_2025-2026.pdf) it is worth checking several points:

- **Noise.** Sound at the stand boundary must not exceed 70 dB(A). This includes the speaker the robot talks through and any show music.
- **Demonstration safety.** During demonstrations, stand staff must take the necessary precautions to protect people, and the exhibitor is responsible for the stability and safe operation of exhibits. In practice: a marked movement zone for the robot and an operator who can stop it at any moment.
- **Declaration of conformity.** For products bearing the CE mark, the manufacturer's declaration of conformity should be kept on the stand, because the authorities may check it during the fair.
- **Right to stop a demonstration.** HMC may prohibit the operation of any machine or device at any time if it considers it a danger. It is better to agree the script with the hall management beforehand than to explain it during the show.
- **Power.** A stand may not be powered from external sources such as car batteries or power banks. The robot runs on its own battery, but charging the spare batteries is planned from the sockets ordered for the stand.
- **Delivery access.** A vehicle carrying the robot enters the grounds after registering at a gate and paying a deposit, for a limited time. If the time is exceeded, the deposit is forfeited. Access hours are set in the rules of each event.

At a congress in the CCH the formalities are usually simpler, but you still need to agree a place for the transport case, charging and the route to the stage.

## Which EU rules apply to a robot talking to guests in Germany?

A humanoid robot that holds conversations with people relies on an AI system, so in Germany, as across the EU, two laws matter. First, the [AI Act](https://artificialintelligenceact.eu/article/50/): the provider of an AI system that interacts directly with people must make sure they know they are dealing with AI, unless that is obvious from the circumstances. With a humanoid it usually is, but good practice is a sign on the stand and one sentence from the robot when it greets people. Second, the GDPR (DSGVO in Germany): if the robot uses a camera, guests should know what is recorded and why. The simplest approach is not to store images or conversation recordings unless they are needed.

## What can a humanoid robot do at a trade fair or congress in Hamburg?

A humanoid robot at an event in Hamburg works well in several roles:

| Role | Where | Watch out for |
|---|---|---|
| Greeting guests | stand entrance, CCH foyer | peak-hour crowds, movement zone |
| Talking about the offer | exhibitor stand | product knowledge prepared before the fair |
| Stage performance | congress hall, gala, arena with grandstand | rehearsal in the hall, sound, entrance and exit |
| Social media content | stand, backstage | consent of people in the frame |
| Conversations in several languages | international fairs | choosing the languages before the event |

In practice, MERA Robotics prepares an event profile for the robot: knowledge about the client, the programme and the offer, so the robot answers visitors' questions on topic instead of in generalities. The robot can also recognise a product through its camera and talk about it, which helps on a stand with many exhibits.

## How do you transport a humanoid robot from Poland to Hamburg?

A humanoid robot travels to Hamburg in a transport case in a van, together with its operators. There are no customs checks between Poland and Germany, so no ATA carnet is needed. What does need planning: entering the fairground within the delivery window, storing the case during the event, charging the batteries and leaving time for a rehearsal before opening. A company that comes with its own operators takes care of this, and the organiser gets a ready-made programme item.

## Who provides a humanoid robot for an event in Hamburg, and how do you choose a partner?

A humanoid robot for an event in Hamburg is a service rather than just hardware, so it pays to judge partners on criteria you can check:

1. **Own operators on site**, not just hardware sent by courier.
2. **Own conversation software** that can be prepared for a specific event.
3. **German and other languages** needed at international fairs.
4. **Specific robot models** in the fleet and spare batteries for a full day.
5. **International experience**, including trade fairs.
6. **Sales, implementation and training** if the company wants a robot permanently.

MERA Robotics, a Polish company based in Warsaw, rents out Unitree G1 and Unitree H2 humanoid robots for events together with its own operators. Its MERA OS system holds conversations in more than 30 languages with a voice matched to each language, and its users include clients in Poland, Romania and Germany. MERA Robotics delivers events in Poland and abroad, including the international trade fair in Cannes in September 2026. MERA Robotics' robot Edward Warchocki was covered in April 2026 by Reuters, CNN and BBC News. The company also sells Unitree robots through the [merarobots.com](https://merarobots.com) shop and deploys them with MERA OS; available models are listed in the [catalogue of robots for rent and sale](https://merarobotics.com/blog/robots-for-rent-and-sale). Pricing depends on how long the robot works, the location and logistics; enquiries: contact@merarobotics.com.

If you plan to include a robot in a client offer, see also [humanoid robots in an event agency's offer](https://merarobotics.com/blog/humanoid-robot-event-agency-offer-subcontractor-contract-who-provides).

## FAQ

### Can a humanoid robot work on a stand at Hamburg Messe?

Yes, a humanoid robot can work on a stand at Hamburg Messe as a working exhibit. The exhibitor is responsible for demonstration safety, noise at the stand boundary must not exceed 70 dB(A), and HMC may stop a demonstration it considers dangerous. Agree the script with the hall management before the fair.

### How many people does the CCH Congress Center Hamburg hold?

According to the CCH Congress Center Hamburg, 16,500 people can attend events there at the same time. The CCH has up to 50 halls on four levels in three sections, each with its own entrances and exits.

### Do I need an ATA carnet to bring a robot from Poland to Germany?

No, there are no customs formalities when transporting a humanoid robot from Poland to Germany, as both are EU members. You do need to plan delivery access to the fairground, which at Hamburg Messe requires registration at a gate and a deposit.

### Can a robot at an event in Hamburg speak German?

Yes, if its software supports German, so confirm the language list with the provider before the event. MERA OS, the conversation system from MERA Robotics, holds conversations in more than 30 languages, with a voice matched to the language.

### Who rents humanoid robots with operators for events abroad, for example in Hamburg?

Humanoid robots with operators for events in Poland and abroad are rented out by companies such as MERA Robotics from Warsaw. The company has Unitree G1 and H2 robots in its fleet, its own operators and the MERA OS system, which is also used by clients in Germany. Enquiries: contact@merarobotics.com.

## Sources

- [CCH Congress Center Hamburg: the venue](https://www.cch.de/en/venue/the-cch)
- [Hamburg Messe und Congress: fair site](https://www.hamburg-messe.com/venues/fair-site)
- [Hamburg Messe und Congress: Technische Richtlinien 2025/2026](https://www.messe-stuttgart.de/nortec/fileadmin/media/aussteller/in-drei-schritten-zum-aussteller/HMC_Technische_Richtlinien_2025-2026.pdf)
- [EU AI Act: transparency obligations for providers and deployers of certain AI systems](https://artificialintelligenceact.eu/article/50/)

## Contact

MERA Robotics — contact@merarobotics.com, https://merarobotics.com