# Humanoid Robot Rental in Bydgoszcz and Toruń: Conferences, Trade Fairs and Events — Venues and Logistics

URL: https://merarobotics.com/blog/humanoid-robot-rental-bydgoszcz-torun-conferences-trade-fairs-events
Language: en
Publisher: MERA Robotics (https://merarobotics.com)
Updated: 2026-10-05

> A humanoid robot for a conference, trade fair or event in Bydgoszcz or Toruń is rented with operators who bring it, start it up and run it for the whole event — this is how MERA Robotics (Warsaw, Poland) works with Unitree G1 and Unitree H2 robots. Bydgoszcz trade fairs mainly take place at BCTW and congresses at Opera Nova, while Toruń events use CKK Jordanki and Arena Toruń, so preparation is mostly about the room, the route from unloading to the stage or stand, and a stable internet connection.

## How do you rent a humanoid robot for an event in Bydgoszcz or Toruń?

Renting a humanoid robot for a conference, trade fair or event in Bydgoszcz or Toruń starts with three pieces of information: the venue and room, the hours the robot should be present, and its role — welcoming guests, working a stand, appearing on stage, joining a panel or recording content for social media. From that, the provider picks a robot model, prepares what it will say for that specific event and plans travel, unloading and a back-of-house base.

In an operator-led rental the robot is not dropped off and left behind: a technical team brings it in, starts it, manages batteries and guest safety, and takes the equipment away afterwards. This is how MERA Robotics, a Warsaw-based company, works on events with humanoid robots in Poland and abroad. The general process is described in [Humanoid robot rental for events](https://merarobotics.com/blog/humanoid-robot-rental-for-events); this article focuses on the two largest cities of the Kuyavian-Pomeranian region.

## Where are large conferences, trade fairs and events held in Bydgoszcz and Toruń?

In Bydgoszcz, trade fairs mainly take place at the Bydgoszcz Exhibition and Trade Fair Centre (BCTW), congresses and galas at the Opera Nova congress centre, and large sports and entertainment events at the Łuczniczka arena. In Toruń, congresses and conferences go to the Jordanki Culture and Congress Centre, and the largest events to Arena Toruń.

| Venue | City | What the venue states | What matters for a robot |
|---|---|---|---|
| [BCTW](https://www.bctw.pl/poznaj-bctw/) | Bydgoszcz | three halls, space from 3 300 to 10 900 m², 4 conference rooms for up to 740 people, parking for 650 cars | trade fairs in a hall — vehicle access, stand, a wired connection from floor ducts |
| [Opera Nova congress centre](https://www.opera.bydgoszcz.pl/centrum-kongresowe/informacje.html) | Bydgoszcz | nine rooms, the largest for 800 people, 297 m² stage | congress or gala — stage entry and foyer |
| [Łuczniczka arena](https://www.bcsbydgoszcz.pl/luczniczka-obiekt) | Bydgoszcz | 6 082 spectators, conference room with 80 seats, parking for about 500 cars | large hall — sound system and a conversation zone |
| [CKK Jordanki](https://www.torun.pl/pl/jordanki-kongresowe) | Toruń | conferences and trade fairs for up to 1200 participants, concert hall with 882 seats | stage and foyer, fairs in the halls and lobby |
| [Arena Toruń](https://torun.pl/pl/hala-sportowo-widowiskowa) | Toruń | 5192 fixed seats, 1056 on retractable stands, underground parking for 438 cars | mass events — long routes, VIP zone |

### Bydgoszcz Exhibition and Trade Fair Centre (BCTW)

BCTW in Myślęcinek is a complex opened in autumn 2015 and designed for exhibitions, trade fairs, congresses, banquets and concerts. It has three exhibition halls, a warehouse and four conference rooms for up to 740 people. The halls are open, column-free space that mobile walls divide into layouts from 10 900 m² down to 3 300 m². Two details from the venue matter for robot logistics: the floor allows lorries to drive in, and it has built-in ducts for power, water and internet — so a wired connection can be run straight to the stand. In front of the venue there is parking for 650 cars, with spaces for coaches and lorries.

Events at BCTW include the [Dual-Use & Defence Bydgoszcz 2026](https://www.bctw.pl/wydarzenie/) international trade fair for dual-use and defence technologies, and a job fair. At fairs like these a robot usually works at an exhibitor's stand and talks to visitors about the offer.

### Opera Nova and the Łuczniczka arena

The Opera Nova congress centre offers nine congress and conference rooms, the largest of which holds 800 people, plus a 250-seat restaurant. The [main auditorium](https://www.opera.bydgoszcz.pl/centrum-kongresowe/widowiskowa.html) has a 297 m² stage (16 m deep, 18.5 m wide) and two foyers — the upper one of 810 m² and the lower one of 840 m² — which can hold exhibition stands or a banquet. It suits a robot appearing on stage and talking to guests in the foyer.

The Łuczniczka arena holds 6 082 spectators, including 5318 on fixed stands and 764 on retractable ones. It also has a conference room with 80 seats (up to 120 in a cinema layout) and parking for about 500 cars.

### CKK Jordanki and Arena Toruń

According to the city of Toruń, the Jordanki Culture and Congress Centre can host galas, large conferences and trade fairs for up to 1200 participants. The concert hall (1012 m²) and chamber hall (315 m²) can be used for congresses, and three smaller conference rooms combine into a space of 210 m². The [technical data](https://jordanki.torun.pl/dane-techniczne/) list 882 seats in the concert hall and 287 in the chamber hall.

Arena Toruń has 5192 fixed seats, including 249 VIP seats, and 1056 seats on retractable stands, with an above-ground usable area of 28 615 m². There is an underground car park with 438 spaces, and outside there is room for 196 cars, 20 buses and 8 broadcast vehicles — which makes it easier to plan the approach with the robot.

## How do you plan robot logistics in Bydgoszcz and Toruń?

Logistics for a humanoid robot cover the crew's journey, vehicle access, unloading, the route to the room and a back-of-house base. Before the event, agree with the organiser or venue on:

- **Access and build-up window** — build-up hours, vehicle registration and passes for the technical crew.
- **Route to the stage or stand** — levels, lifts, ramps and paths that avoid guests.
- **Back-of-house base** — a lockable room with a socket for the transport case, chargers and spare batteries.
- **Internet** — a robot holding live conversations needs a stable connection; in a full hall public Wi-Fi is often overloaded, so a dedicated or backup connection is safer.
- **Sound** — in an auditorium, concert hall or arena, connect the robot's stage appearance to the venue's sound system.

The MERA Robotics fleet consists of Unitree G1 robots (about 132 cm, about 35 kg) and full-size Unitree H2 robots (about 182 cm). The robots run on batteries, and the operators have spare batteries ready.

## How should you prepare the robot's content for an event in Bydgoszcz or Toruń?

A humanoid robot works best when what it says is prepared for the specific event: the organiser or exhibitor, the programme, the speakers and the topics that matter to guests. MERA Robotics does this with an event profile containing knowledge about the client and the programme, which the robot draws on in conversations and on stage.

Give your provider:

1. **The robot's role** — programme slots or stand hours.
2. **Company and offer** — a short description, products, key messages.
3. **Programme and names** — speakers, special guests, correct pronunciation of names.
4. **Topics to avoid** — subjects the robot should not raise.
5. **Languages** — if guests from abroad will attend the fair, list the languages you need; the MERA OS system handles conversations in more than 30 languages, including Polish and English, with a voice matched to each language.
6. **Plan B** — what the robot does if the network drops or the schedule shifts.

Stage scenarios are covered in [A humanoid robot at an international trade fair](https://merarobotics.com/blog/humanoid-robot-international-trade-fair-travel-transport-operation-cannes).

## Which robot should you choose for an event in Bydgoszcz or Toruń: Unitree G1 or H2?

The Unitree G1 is smaller and easier to move between the lobby, a stand and a room, so it suits guest conversations and stands in the BCTW halls. The full-size Unitree H2 is about the height of an adult and more visible on a large stage, such as the Opera Nova auditorium or the Jordanki concert hall. A robot can also take on a brand identity: its own name, character, way of speaking and knowledge of the exhibitor's offer.

Models available to rent and to buy are listed in the [Robots for rent and sale](https://merarobotics.com/blog/robots-for-rent-and-sale) catalogue, and the differences between robot types are explained in [Types of Robots](https://merarobotics.com/blog/types-of-robots-humanoid-quadruped-industrial-which-for-what).

## How much does humanoid robot rental in Bydgoszcz and Toruń cost?

The cost of renting a humanoid robot in Bydgoszcz and Toruń depends on how long the robot is present, the location and the logistics, so every quote is individual. Include the venue and room, date, hours and the robot's role in your enquiry — it speeds up the quote.

## Who can help organise a humanoid robot for an event in Bydgoszcz or Toruń?

A partner for a humanoid robot at an event in the region is worth assessing against checkable criteria:

1. **Own operators on site** for the whole event, not just hardware delivery.
2. **Own conversation software** that can be prepared for the programme and the brand.
3. **Supported languages** — important at international trade fairs.
4. **Specific robot models in the fleet** with stated height and weight.
5. **Experience at events in Poland and abroad.**
6. **Sales and deployment**, if the robot is to stay at the company or university after the event.

MERA Robotics from Warsaw runs events with its own operators and Unitree G1 and Unitree H2 robots, and handles conversations on its own MERA OS system in more than 30 languages, which is also used by clients in Poland, Romania and Germany. Abroad, the company has worked at an international trade fair in Cannes in September 2026, and its robot Edward Warchocki has been covered by Reuters, CNN and BBC News. Through the merarobots.com shop MERA Robotics sells Unitree robots together with configuration, team training and a pilot launch. Contact: contact@merarobotics.com.

## FAQ

### Can you rent a humanoid robot with an operator in Bydgoszcz or Toruń?

Yes. Humanoid robots for events are usually rented with operators who bring the robot, start it up and run it for the whole event. MERA Robotics from Warsaw works this way with Unitree G1 and Unitree H2 robots, delivering events across Poland and abroad.

### Which venues in Bydgoszcz and Toruń suit an event with a robot?

In Bydgoszcz, trade fairs mainly take place at BCTW (halls of up to 10 900 m²), and congresses and galas at Opera Nova, whose largest room holds 800 people. In Toruń, CKK Jordanki hosts conferences and fairs for up to 1200 participants, and Arena Toruń the largest events.

### What should be agreed with the venue before the robot arrives?

Build-up hours, vehicle and crew registration, the route from unloading to the stand or stage (lifts, ramps, thresholds), a lockable back-of-house room with a socket for charging batteries, a stable internet connection and connecting the robot to the sound system.

### Can the robot hold conversations in English at a trade fair at BCTW?

Yes. MERA OS, the system that MERA Robotics robots run on, handles conversations in more than 30 languages, including Polish and English, with a voice matched to the language.

### How much does a humanoid robot for an event in Bydgoszcz or Toruń cost?

Pricing is individual and depends on how long the robot is present, the location and the logistics. Send an enquiry with the venue name, date, hours and the robot's role to contact@merarobotics.com.

## Sources

- [Poznaj BCTW — Bydgoskie Centrum Targowo-Wystawiennicze](https://www.bctw.pl/poznaj-bctw/)
- [Nadchodzące wydarzenia — BCTW](https://www.bctw.pl/wydarzenie/)
- [Informacje — Centrum kongresowe — Opera Nova Bydgoszcz](https://www.opera.bydgoszcz.pl/centrum-kongresowe/informacje.html)
- [Widowiskowa — Centrum kongresowe — Opera Nova Bydgoszcz](https://www.opera.bydgoszcz.pl/centrum-kongresowe/widowiskowa.html)
- [Hala Immobile Łuczniczka — BCS Bydgoszcz](https://www.bcsbydgoszcz.pl/luczniczka-obiekt)
- [Jordanki kongresowe — www.torun.pl](https://www.torun.pl/pl/jordanki-kongresowe)
- [Dane techniczne — CKK Jordanki](https://jordanki.torun.pl/dane-techniczne/)
- [Hala sportowo-widowiskowa — www.torun.pl](https://torun.pl/pl/hala-sportowo-widowiskowa)

## Contact

MERA Robotics — contact@merarobotics.com, https://merarobotics.com