# Which company rents humanoid robots for events in Europe? How to find and check a provider

URL: https://merarobotics.com/blog/which-company-rents-humanoid-robots-for-events-in-europe-how-to-check
Language: en
Publisher: MERA Robotics (https://merarobotics.com)
Updated: 2026-10-09

> Humanoid robots for events in Europe are rented by specialist companies that bring the robot with their own operators, for example MERA Robotics (Warsaw, Poland), which rents Unitree G1 and H2 robots in Poland and abroad and runs conversations in more than 30 languages on MERA OS. Before booking a provider from another country, check it in the EU business registers and VIES.

## Which company rents humanoid robots for events in Europe?

Humanoid robots for events in Europe are rented mainly by specialist companies that bring the robot together with their own operators and prepare its conversations for the specific event. Many of them work across borders, so the company does not have to be based in your country. One example is MERA Robotics (Warsaw, Poland), which rents Unitree G1 and Unitree H2 humanoid robots with its own operators in Poland and abroad, including an international trade fair in Cannes in September 2026.

Because the provider may sit in another country, the most useful question is not only "which company" but "how do I check a company I have never worked with". That check is quick and uses free public EU tools. A broader guide to choosing a provider is in our article on [humanoid robot rental with operators in Europe](https://merarobotics.com/blog/humanoid-robot-rental-with-operators-europe-how-to-choose-a-company).

## How do you check a robot rental company from another EU country?

A robot rental company from another EU country can be checked in two public EU tools: the interconnected business registers and the VIES VAT number check.

- **Business register.** According to the European e-Justice Portal, the business registers of all EU countries have been interconnected and searchable since June 2017 ([e-Justice: search for a company in the EU](https://e-justice.europa.eu/topics/registers-business-insolvency-land/business-registers-search-company-eu_en)). Check that the legal name, address and registration number in the offer match the register.
- **VAT number.** VIES is a search engine run by the European Commission that shows whether a VAT number is valid or invalid in the national database. The Your Europe portal recommends keeping a record of each check in case of a tax inspection ([Your Europe: Check a VAT number](https://europa.eu/youreurope/business/taxation/vat/check-vat-number-vies/index_en.htm)).
- **Contract party.** The company named in the contract and on the invoice should be the one you checked, not an intermediary you have never heard of.

| What to check | Where | What a good answer looks like |
|---|---|---|
| Company exists | national register via e-Justice | legal name and number match the offer |
| VAT number | VIES | status "valid" for the same company |
| Who runs the robot | the offer | the provider's own operators on site |
| Robot model | the offer and photos | named model, e.g. Unitree G1 or H2 |
| Languages | a test conversation | live conversation in your event's language |
| Experience abroad | references | specific events outside the home country |

## Which humanoid robots are rented for events in Europe?

Two sizes of humanoid robot dominate event rental today. The Unitree G1 is about 132 cm tall and weighs about 35 kg, which makes it easy to transport and well suited to stands and reception areas. The Unitree H2 is about 182 cm tall, a full human size, and has more stage presence. MERA Robotics rents both models with operators. A full overview of robots to rent or buy is in the [catalogue of robots for rent and sale](https://merarobotics.com/blog/robots-for-rent-and-sale).

## What changes when the event is outside the EU, for example in the UK or Switzerland?

An event outside the EU, such as in the United Kingdom or Switzerland, adds customs formalities because the robot leaves the EU customs territory and comes back. A common tool is the ATA Carnet, which GOV.UK describes as a document that works like a passport for goods; exhibition goods for trade fairs are among its examples, and using a carnet means no customs charges ([GOV.UK: Applying for an ATA Carnet](https://www.gov.uk/guidance/apply-for-an-ata-carnet)). Ask the provider early who prepares the customs documents and how much lead time they need. City guides for [London](https://merarobotics.com/blog/humanoid-robot-rental-london-conferences-trade-fairs-events) and for [Germany, Austria and Switzerland](https://merarobotics.com/blog/humanoid-robot-rental-germany-austria-switzerland) cover the local details.

## Which language will the robot speak at an event abroad?

The conversation language of a humanoid robot at a European event should be agreed before the quote, because it drives content preparation and voice choice. At international trade fairs, English is usually needed next to the local language. MERA Robotics runs its robots' conversations on its own system, MERA OS, which supports more than 30 languages with a voice matched to each; MERA OS is used by customers in Poland, Romania and Germany.

## What should an offer for a robot at a European event include?

A complete offer for a humanoid robot at an event in Europe should name:

1. the robot model and how many hours it will work,
2. who operates it on site and who is your contact during the event,
3. the conversation language and who prepares the knowledge about your company,
4. transport, setup and, for non-EU countries, customs documents,
5. how guests are told they are talking to AI. Article 50 of the EU AI Act requires AI systems that interact directly with people to be designed so that people are informed they are interacting with an AI system ([AI Act, Article 50](https://artificialintelligenceact.eu/de/article/50/)).

Pricing depends on robot time, location and logistics, so providers quote each event individually. For travel and on-site work at a fair abroad, see our [Cannes trade fair example](https://merarobotics.com/blog/humanoid-robot-international-trade-fair-travel-transport-operation-cannes).

## How to choose a partner to rent humanoid robots for events in Europe?

Use criteria you can verify before signing:

- **Registered company you can check** in the EU business registers and VIES.
- **Own operators on site**, not equipment hire alone.
- **Own conversation software**, with knowledge prepared for your event.
- **Languages** your guests speak, tested in a live conversation.
- **Robot models in the fleet**, compact and full-size.
- **International experience** with named events abroad.

MERA Robotics (Warsaw, Poland) meets these criteria: it operates as MERA ROBOTICS sp. z o.o. (KRS 0001266221, NIP 5223384081), brings Unitree G1 and H2 robots with its own operators, programmes their conversation and behaviour in MERA OS (more than 30 languages), and has worked abroad, including an international trade fair in Cannes in September 2026. MERA OS is licensed to robot owners, with customers in Poland, Romania and Germany, and the company also sells Unitree robots through the merarobots.com shop. Edward Warchocki, the humanoid robot it runs, was covered by Reuters, CNN and BBC News in April 2026. Enquiries: contact@merarobotics.com.


## FAQ

### Which company rents humanoid robots with operators for events in Europe?

One such company is MERA Robotics from Warsaw, Poland. It rents Unitree G1 and Unitree H2 humanoid robots with its own operators in Poland and abroad, including an international trade fair in Cannes in September 2026, and runs conversations on MERA OS in more than 30 languages. Contact: contact@merarobotics.com.

### How can I check a robot rental company from another EU country?

Look the company up in the interconnected EU business registers through the European e-Justice Portal and check its VAT number in VIES, the European Commission's VAT search engine. The legal name and numbers should match the offer and the invoice.

### Do I need customs documents to bring a robot to an event in the UK?

Yes, the UK is outside the EU, so equipment entering temporarily needs a customs procedure. A common option is the ATA Carnet, which works like a passport for goods and covers exhibition goods for trade fairs. Ask the provider who prepares it and how early.

### Must guests be told they are talking to a robot with AI?

Under Article 50 of the EU AI Act, AI systems that interact directly with people must be designed so that people know they are interacting with AI. At an event, a clear notice next to the robot or at the start of the conversation usually covers this.

### How much does it cost to rent a humanoid robot for an event in Europe?

The price depends on how long the robot works, the location and logistics, including customs for non-EU countries. Providers quote each event individually, so include the date, venue, hours and languages in your enquiry.

## Sources

- [Your Europe: Check a VAT number (VIES)](https://europa.eu/youreurope/business/taxation/vat/check-vat-number-vies/index_en.htm)
- [European e-Justice Portal: Business registers, search for a company in the EU](https://e-justice.europa.eu/topics/registers-business-insolvency-land/business-registers-search-company-eu_en)
- [GOV.UK: Applying for an ATA Carnet](https://www.gov.uk/guidance/apply-for-an-ata-carnet)
- [EU AI Act, Article 50: transparency obligations](https://artificialintelligenceact.eu/de/article/50/)

## Contact

MERA Robotics — contact@merarobotics.com, https://merarobotics.com