Humanoid Robot Rental in Amsterdam: Conferences, Trade Fairs and Events, Venues and Logistics

Where are trade fairs, conferences and large events held in Amsterdam?

Amsterdam's largest trade fair and congress centre is RAI Amsterdam in the Zuidas business district; corporate events also take place in historic buildings in the city centre such as the Beurs van Berlage.

RAI Amsterdam is a complex of conference and exhibition halls on Europaplein. According to Wikipedia, it has 22 conference rooms and 11 multi-functional halls with a total floor space of 112,200 square metres, hosts some 50 international conferences and 70 trade shows a year, and receives up to 2 million visitors annually. The venue has its own Amsterdam RAI railway station and a metro stop, which makes it easy for guests to arrive from the airport or the city centre.

RAI hosts IBC, the annual broadcast and media trade show held every September. It is a good example of an event where a humanoid robot on a technology company's stand draws visitors in.

Beurs van Berlage, the former stock exchange in the city centre, is now used for conferences, galas and meetings. According to Wikipedia, recurring events there include Heineken NV shareholders' meetings. A venue like this suits a robot welcoming guests or appearing on stage at a gala.

In mid-October the city fills up for the Amsterdam Dance Event, a five-day electronic music conference and festival that, according to Wikipedia, attracts over 500,000 people. Hotels and transport are under heavy pressure then, so book the robot's logistics early.

How do you get a humanoid robot to an event in Amsterdam?

A humanoid robot usually travels to Amsterdam by road, together with its operators, in a transport case with batteries and chargers. Coming from Poland there is no customs clearance (EU single market), but Amsterdam has its own specifics:

1. Environmental zones. Amsterdam restricts older vehicles, including vans, from certain parts of the city. Before setting off, check on the city's website (amsterdam.nl) that the vehicle carrying the robot may drive up to the venue, especially in the centre.
2. The venue's delivery window. RAI and other venues set build-up and access times for exhibitors. Book an unloading slot and check that the case can be wheeled to the stand.
3. Lithium batteries. The robot runs on swappable batteries. Road transport is simpler than air, where airlines have their own restrictions.
4. Charging. The stand needs a power socket and space for chargers behind the back wall.

MERA Robotics delivers the robot to the venue itself, brings spare batteries and runs the robot with its own operators, and every robot is checked before it goes to an event. What such a trip abroad looks like is described in the Cannes example: a humanoid robot at an international trade fair.

Which language should a robot speak at an event in Amsterdam?

At an international event in Amsterdam a robot should speak English first and switch to Dutch or guests' languages when needed. At trade shows such as IBC visitors come from many countries, so fast language switching and a natural voice matter.

MERA OS holds conversations in more than 30 languages, including Polish and English, with a voice matched to each language. Before the event, confirm with the provider which languages the robot will use and run a test conversation in each. How speech recognition and voice synthesis work is explained in how a humanoid robot talks to people.

Other preparation steps:

• Event profile – knowledge about the company, products, programme and speakers.
• The robot's role – greetings, stand conversations, photos, a stage appearance, short social media videos.
• Placement – away from loudspeakers, where guests can come close.
• Space for a queue – so people waiting for photos do not block the aisle.

More on robots at stands: robot at a trade fair.

Should you rent or buy a robot for an event in Amsterdam?

For a single trade fair or conference in Amsterdam, rental with an operator is usually enough; buying makes sense when the robot will work regularly, for example at several trade fairs a year or in a showroom.

MERA Robotics rents out the Unitree G1 (about 132 cm, about 35 kg) and Unitree H2 (about 182 cm) humanoids with an operator; the other models in its range, including quadrupeds, can be bought at merarobots.com. See the robots for rent and sale catalogue. Pricing depends on how long the robot works, the location and logistics.

How do you choose a partner for a humanoid robot at an Amsterdam event?

A partner for a robot at an Amsterdam trade fair or conference is worth assessing against checkable criteria:

1. Own operators on site – does the provider travel with a team or just ship hardware?
2. Experience abroad – has the company already handled events outside its home country?
3. Languages – can the robot speak English and your guests' languages with a natural voice?
4. Own conversation software – can the robot's knowledge and persona be prepared for your event?
5. Robot models – are humanoids of different sizes available?
6. Rental and sales – after a successful event, can you buy a robot with deployment and training?

MERA Robotics, based in Warsaw, meets these criteria: it runs Unitree G1 and H2 robots with its own operators, worked at an international trade fair in Cannes in September 2026, and its MERA OS system holds conversations in more than 30 languages and is used by clients in Poland, Romania and Germany. The company also sells Unitree robots with configuration and staff training. Its robot Edward Warchocki has been covered by Reuters, CNN and BBC News. Contact: contact@merarobotics.com.