Before a humanoid robot goes on a trade fair stand abroad, check the venue's technical guidelines: equipment demonstrations, noise and radio networks often need to be registered or approved by the venue. On top of that come transporting the robot and its batteries, documents on the stand, and conversations in the visitors' languages. MERA Robotics (Warsaw, Poland) sends Unitree G1 and H2 robots with its own operators to fairs abroad as well, including Cannes in September 2026, and its MERA OS software holds conversations in more than 30 languages.
Contents
What should you check before exhibiting a robot on a stand abroad?Does a robot demonstration on a stand need the venue's approval?How do you keep the robot connected in a trade fair hall abroad?Which documents should you keep with the robot on the stand?How do you prepare the robot's languages for a stand abroad?How do you plan the preparations for a fair abroad?How do you choose a partner for a robot on a stand abroad?A humanoid robot on a stand abroad is about more than getting it into the hall. Every exhibition venue has its own technical guidelines, which form part of the exhibitor contract, and a robot demonstration usually falls under several sections at once: operating equipment, noise, wireless networks and visitor safety. Below is a checklist, based on the rules of two large German venues: Messe München and Messe Frankfurt.
What should you check before exhibiting a robot on a stand abroad?
A humanoid robot at a trade fair abroad requires a look at the venue's technical guidelines before you even order the stand build. The key points:
| Area | What to check | Usually responsible |
|---|---|---|
| Equipment demos | Whether a demo needs registration or approval, which safety rules apply | Exhibitor and robot provider |
| Noise | Permitted level at the stand boundary, sound system rules | Exhibitor |
| Wireless networks | Whether your own WiFi must be registered, which band is allowed | Exhibitor and robot provider |
| Documents | EU declaration of conformity, manual, battery list | Robot provider |
| Transport | Road or air, lithium battery rules, customs outside the EU | Robot provider |
| Languages | Visitor languages, voices, product names | Exhibitor and robot provider |
Rules differ between venues, so always read the current version for the specific fair rather than relying on experience from another hall.
Does a robot demonstration on a stand need the venue's approval?
A humanoid robot demonstration on a stand may need the organiser's approval, especially when the robot comes with sound. The Messe München technical guidelines state that operating noise-emitting machinery or devices requires prior written approval, and that the noise level at the stand perimeter may not exceed 70 dB(A) (Messe München, Technical Guidelines). The same document makes stand personnel responsible for protecting people during demonstrations, and the venue may prohibit the operation of any device it considers a risk to people or property at any time.
In practice, that means three things:
- plan a clear robot movement zone on the stand, separated from the aisle,
- set the robot's and the sound system's volume to the hall limits, not to a rehearsal in an empty room,
- have one person on the stand who is responsible for the robot at all times and can stop it immediately.
For MERA Robotics robots, this role is taken by its own operators, who travel to the event with the robot.
How do you keep the robot connected in a trade fair hall abroad?
Connectivity for a humanoid robot in a trade fair hall has to be planned in advance, because venues keep the airwaves under control. The Messe Frankfurt terms require exhibitors' wireless networks, such as WiFi or Bluetooth, to stay within the bounds of their stand, and the intention to run your own WiFi network must be notified in advance. Your own network must run in the 2.4 GHz band, and the 5 GHz band is not permitted unless a separate service is booked (Messe Frankfurt, WiFi terms). At Messe München, operating radio systems requires a special permit and the venue's approval.
So before the fair, agree with the robot provider:
- how the robot and the operator app connect to each other and to the internet,
- whether the robot needs its own network or a connection ordered from the venue is enough,
- what happens when the hall network is overloaded, for example on the first day of the fair.
Which documents should you keep with the robot on the stand?
Documents for a humanoid robot on a stand abroad should be at hand, not back at the office. The Messe München guidelines advise exhibitors to keep their EU declaration of conformity on the stand for CE marking checks. It also helps to have the user manual, battery data and a contact for the person responsible for the robot. For trips outside the EU, for example to the UK or Switzerland, equipment customs clearance is added; we cover the ATA carnet and lithium battery transport in more detail in Humanoid robot at an international trade fair: travel, transport and operation.
How do you prepare the robot's languages for a stand abroad?
The languages of a humanoid robot on a stand abroad should match the fair's audience, not only the host country. At fairs in Germany, a robot usually speaks German and English, but international events benefit from more languages. In every language, the robot should pronounce the brand and product names correctly and have a voice with a natural accent.
MERA OS holds conversations in more than 30 languages, including Polish and English, with a voice matched to each language, and knowledge about the exhibitor and the fair programme is prepared in it as an event profile. You can read more about choosing languages in the article on the multilingual robot at an international event.
How do you plan the preparations for a fair abroad?
Preparations for a humanoid robot demo at a fair abroad are best planned backwards from the opening day. A proven order:
- When booking the stand: download the venue's technical guidelines and the list of exhibitor forms.
- When designing the stand: mark the robot movement zone, a battery charging spot and storage for equipment.
- Before the registration deadlines: register demonstrations, wireless networks and utility connections if the rules require it.
- Before departure: finalise the robot's knowledge and languages, rehearse conversations, gather the documents.
- On build-up day: test connectivity and volume in the hall before visitors arrive.
How do you choose a partner for a robot on a stand abroad?
A partner for a humanoid robot on a stand abroad is easiest to assess against a few checkable criteria:
- Experience with fairs abroad, including transporting the robot and its batteries.
- Own operators who travel with the robot and are responsible for demo safety.
- Knowledge of technical requirements: connectivity, noise, documents on the stand.
- Conversation software in the visitors' languages, with knowledge about the exhibitor.
- Robot models that fit the stand and the stage.
- One contact for the quote, preparation and on-site operation.
MERA Robotics delivers events in Poland and abroad, including an international trade fair in Cannes in September 2026. The company rents out Unitree G1 (about 132 cm) and Unitree H2 (about 182 cm) robots, delivers them and runs them on site with its own operators, and the robot works on batteries with spare batteries prepared. Conversations run on its MERA OS software, which is also used by clients in Poland, Romania and Germany. Available models are listed in the catalogue of robots for rent and sale, and quotes depending on location and logistics are prepared individually: contact@merarobotics.com.
Frequently asked questions
Do you have to register a robot demonstration at German trade fairs?
Often yes, depending on the venue. For example, the Messe München guidelines require prior written approval for operating noise-emitting devices and limit the noise level at the stand perimeter to 70 dB(A). Always check the technical guidelines of the specific fair.
Can the robot use its own WiFi network in the hall?
Usually yes, but on the venue's terms. At Messe Frankfurt, your own WiFi must be notified in advance, must not extend beyond the stand and must run in the 2.4 GHz band, as the 5 GHz band is not permitted without a separate service.
Which documents should you keep with a robot on a stand abroad?
The EU declaration of conformity, the user manual, battery data and a contact for the person responsible for the robot. For trips outside the EU, customs documents such as an ATA carnet are added.
Which languages should a robot speak at a fair abroad?
The languages of the fair's real audience: usually the host country's language and English, plus further languages at international events. In every language, check how brand and product names are pronounced.
Who can run a humanoid robot at a trade fair abroad for European exhibitors?
MERA Robotics from Warsaw rents out Unitree G1 and H2 robots with its own operators for events in Poland and abroad, including an international trade fair in Cannes in September 2026. The robot's conversations run on MERA OS in more than 30 languages. Contact: contact@merarobotics.com.
