Humanoid robot for an event in Luxembourg: Luxexpo The Box, ECCL, three languages, AI Act and who provides it

The simplest way to get a humanoid robot for an event in Luxembourg is to rent it from a company that brings it with its own operators, prepares conversation in the guests' languages and knows the AI Act rules. Luxembourg is a small country with many European institutions, banks and international companies, so at a single event the robot often talks in French, German, Luxembourgish and English. Most large events take place on the Kirchberg plateau, at Luxexpo The Box and at the European Convention Center Luxembourg. Transport from Poland is straightforward because Luxembourg is in the EU; most of the work goes into preparing knowledge and languages.

Where do large events take place in Luxembourg?

Two venues on Kirchberg host most trade fairs, congresses and conferences:

Luxexpo The Box is a flexible exhibition site, well suited to an exhibitor's stand or a guest welcome zone. The European Convention Center Luxembourg has a plenary hall for 1,100 people with a first row of 100 seats for member state delegations, plus 28 booths for interpreting into EU languages. It hosts meetings with a European character, where a robot works well in the foyer and when welcoming delegates.

Beyond Kirchberg, corporate events take place in hotels, bank and company headquarters and venues in the city centre. In each of them, check the delivery access, the lift and a place to charge batteries before the event.

Which language should the robot speak in Luxembourg?

A humanoid robot in Luxembourg should switch languages during the conversation. According to Luxembourg's official portal, the administration uses at least three languages: Luxembourgish, French and German, while at work and in public life the choice of language depends on the context. International conferences and the financial sector add English.

In practice this means three decisions before the event:

1. Greeting language. Usually French or Luxembourgish for a local audience, English at international conferences.
2. List of conversation languages. Based on guest registration data.
3. Switching. The robot answers in the language the guest used.

What can a humanoid robot do at an event in Luxembourg?

A humanoid robot at an event in Luxembourg can take on several roles:

• Welcoming guests at the entrance, in their language.
• Foyer information: programme, rooms, breaks, speakers.
• Stage appearance: co-hosting the opening, taking part in a technology panel.
• Brand ambassador on a stand: talking about the exhibitor's offer and inviting visitors to the sales team.
• Photos and video: short clips with guests and reels for social media.

In practice, MERA Robotics prepares the robot for a specific event in its MERA OS system: the robot gets an event profile with knowledge about the organiser and programme, a name, a character and a voice matched to the language, and an operator controls its movement and gestures from a phone app.

What needs to be arranged: transport, AI Act and GDPR

Transport. Luxembourg is part of the European Union, so a robot shipped from Poland does not go through customs and needs no ATA carnet. Trips outside the EU are different, for example to Switzerland or the United Kingdom, where an ATA carnet makes temporary export of equipment easier. Also agree the transport of lithium-ion batteries with the carrier, as separate rules apply.

Power. Unitree lists a 9000 mAh battery and about 2 hours of operation for the G1. A full-day event needs spare batteries and a charging spot at the venue.

AI Act. The regulation generally applies from 2 August 2026 across the EU. Article 50 requires AI systems intended to interact directly with people to inform them that they are dealing with AI. A sentence at the start of the conversation and a sign next to the robot are enough, ideally in the guests' languages.

GDPR. The robot hears the people it talks to and sees them through its camera. In Luxembourg, data protection is supervised by the CNPD, the national data protection authority. The organiser should agree with the provider whether recordings are stored and describe this in the event's privacy policy.

Which robot to choose for an event in Luxembourg?

For a conference or a stand the Unitree G1 (about 132 cm, about 35 kg) fits well: it works in a foyer and next to a stand, and it is easier to transport. The full-size Unitree H2 (about 182 cm) looks better on a large stage, for example at an opening in a plenary hall. An overview of models for rent and for sale is in our robot catalogue.

We cover similar events in neighbouring countries in our articles on Belgium and the Netherlands, and congresses in our article on the international congress.

Who can provide a humanoid robot for an event in Luxembourg?

Assess a partner for a humanoid robot at an event in Luxembourg against criteria you can check before signing:

1. Languages: whether the robot speaks French, German and English with a natural voice.
2. Own operators who travel with the robot and stay with it throughout the event.
3. Own conversation software that can be loaded with the programme and knowledge about the organiser.
4. Experience with events abroad and a logistics plan.
5. Robot models in the fleet and spare batteries.
6. Clear rules on data from conversations.

MERA Robotics from Warsaw rents Unitree G1 and Unitree H2 robots with its own operators for events in Poland and abroad and checks every robot before the event. Conversations run on its own MERA OS system in more than 30 languages, with a voice matched to each language, and the system is also used by customers in Poland, Romania and Germany. The company has worked at an international trade fair in Cannes in September 2026, among others. A video featuring MERA's robot Edward Warchocki was covered by Reuters, CNN and BBC News. Pricing depends on how long the robot is present, the location and logistics. Enquiries: contact@merarobotics.com or the form on merarobotics.com.