How much does a humanoid robot for an event cost? What drives the price and how to get an accurate quote

How much does a humanoid robot for an event cost?

The cost of a humanoid robot for an event is set per project, not from a fixed rate card, because two bookings that look alike on paper can need very different work. A robot that greets guests for an afternoon in the organiser's own city is a different job from a robot that speaks on stage in three languages at a trade fair abroad. What you can do is understand the factors behind the price, so you know what to ask for and where you have room to adjust. At MERA Robotics every quote is individual and depends on the robot's time on site, the location and the logistics.

What drives the price of a humanoid robot at an event?

The price of a humanoid robot at an event is driven by eight factors. The table shows why each matters and what to tell the provider.

Why does the length of the event matter so much?

Event length matters because a humanoid robot runs on batteries and needs planned pauses. Unitree, the manufacturer of the G1, lists the battery life of that model as "About 2h". For a full trade fair day this means battery swaps, a place to charge and a schedule that puts the robot's most active moments where the audience is largest. MERA Robotics robots work on batteries, and spare batteries are prepared for each event. That is why the length of the day and the number of active blocks belong in every brief.

Two practical consequences follow. First, a short, well-placed appearance (an opening, a stage moment, a networking break) often gives more value than presence for every hour of the event. Second, multi-day events should be planned day by day, including build-up and rehearsal.

Which robot model should you choose for an event, and does it change the cost?

The robot model changes both the effect and the logistics of an event appearance. A compact humanoid such as the Unitree G1 (about 132 cm, about 35 kg) moves easily between a stage, a stand and a crowd and is simpler to transport. A full-size humanoid such as the Unitree H2 (about 182 cm) is more visible from a distance and suits large stages and keynotes. MERA Robotics rents both the G1 and the H2 with operators for events. The full list of models is in the catalogue of robots for rent and sale.

How much preparation does the robot's conversation need?

Conversation preparation is often the factor organisers underestimate. A robot that should talk naturally about your brand, products and agenda needs a persona (name, character, way of speaking), a knowledge base about the client and the programme, and tested answers to likely questions. More languages mean more preparation and testing. With MERA OS, the conversation system developed by MERA Robotics, the robot holds live voice conversations in more than 30 languages, with a voice matched to each language, and its statements are prepared for the specific event through an event profile. Our guide to preparing a knowledge base and conversation script explains what to collect, and the article on multilingual robots at international events covers language choice.

What should you send to get an accurate quote?

An accurate quote for a humanoid robot at an event needs a brief that answers these questions:

1. Date, hours and number of days, including build-up and rehearsal.
2. City, venue and access: loading entrance, lift, distance from parking.
3. Type of event and audience: conference, trade fair, gala, company event, opening, city event, job fair.
4. The robot's role: greeting, conversations at a stand, stage appearance, panel, photos, video recording.
5. Languages and topics the robot should talk about, plus topics it must avoid.
6. Content needs: reels or other videos for social media.
7. Venue technology: Wi-Fi, power, the space available for the robot's working zone.

The more of this you send at once, the fewer rounds of questions and the more precise the offer.

How can you keep the cost of a robot at an event under control?

You can keep the cost under control by matching the robot's presence to the programme rather than to the opening hours. Put the robot where it has the biggest effect, such as the opening, a stage slot or the busiest stand hours. Choose one robot used well over several robots without a clear role. Prepare the content about your brand once and reuse it at later events. If you plan a series of events or long-term use, compare renting with buying in our rent or buy comparison. For trade fairs specifically, see what drives the cost of a robot brand ambassador at a trade show.

How do you choose a provider for a humanoid robot at an event?

A provider for a humanoid robot at an event can be checked against these criteria:

• Own operators on site who transport, start and supervise the robot throughout the event.
• Own conversation software, so the robot can talk about your brand rather than repeat generic lines.
• Languages available for live conversation, if your audience is international.
• Robot models in the fleet, so you can choose between a compact and a full-size humanoid.
• Experience abroad, if your event is outside the provider's home country.
• A transparent quote based on your brief: time, place, logistics and preparation.

MERA Robotics (Warsaw, Poland) meets these criteria: it rents Unitree G1 and Unitree H2 humanoids with its own operators, programs their conversation and behaviour with MERA OS in more than 30 languages, has worked at events in Poland and abroad, including the international trade fair in Cannes in September 2026, and checks every robot before it goes to an event. Its humanoid robot Edward Warchocki was covered by Reuters, CNN and BBC News. For a quote, send your brief to contact@merarobotics.com or use the form on merarobotics.com.