Humanoid Robot Rental in Gdańsk and the Tricity: Conferences, Trade Fairs and Events — Venues and Logistics

How do you rent a humanoid robot for an event in Gdańsk and the Tricity?

A humanoid robot for a conference, trade fair or event in Gdańsk, Gdynia or Sopot is rented together with operators who bring it to the venue, start it up, look after batteries and guest safety, and take it away afterwards. Planning starts with three questions: which venue, which hours, and what role the robot plays — greeting guests at registration, working on a stand, appearing on stage, joining a panel or recording social media content.

This is how MERA Robotics works — a Warsaw company that runs events with humanoid robots in Poland and abroad, including an international trade fair in Cannes in September 2026. The general process is described in humanoid robot rental for events; below we focus on venues and logistics in the Tricity.

Which Tricity venues host large conferences, trade fairs and events?

Large business events in the Tricity mostly take place in three types of venue: an exhibition and congress centre, the conference spaces of a football stadium, and an arena on the Gdańsk–Sopot border. Hotels with conference rooms in Gdańsk, Sopot and Gdynia complete the picture.

Trade fairs at AMBEREXPO: the robot on a stand

AMBEREXPO hosts, among others, AMBERIF, the international amber and jewellery fair. At a trade fair a humanoid robot usually works on an exhibitor's stand: it approaches passers-by, talks about the offer and poses for photos. Stand layout matters more than a stage here — the robot needs open space in front of it where guests can stop without blocking the aisle. If the event combines an exhibition and a conference, the robot can greet guests in the foyer in the morning and appear in a conference room in the afternoon.

A conference at the stadium: the robot in an upper-level room

Polsat Plus Arena Club is a long room with panoramic windows onto the pitch and a height of 2.7–3.3 m. Height is not an issue for the robots — the Unitree G1 is about 132 cm tall and the full-size Unitree H2 about 182 cm — but for a room on an upper level of the stadium, agree the route from the loading area, the lift and space for the transport case with the venue beforehand. In a long room, placing the robot near the entrance or the coffee area works well, as guests stop there naturally.

An arena: the robot in the guest zone

At large events in ERGO ARENA the robot usually works in the lobby, the VIP area or partner zones rather than in the stands. With audiences in the thousands, the operator needs space around the robot and someone from the organising team to help direct the flow of people.

How do you plan robot logistics in the Tricity?

Logistics for a humanoid robot in the Tricity cover the team's journey with the robot, unloading, setup and back-of-house space. Before the event, agree with the venue or organiser:

• Loading time and place — build-up windows, vehicle registration and passes for the technical crew.
• The route to the robot's working spot — goods lifts, ramps, thresholds, the backstage path to the stage.
• Back-of-house — a lockable room or booth for the case, chargers and spare batteries, with a power socket.
• Internet — a robot holding live conversations needs a stable connection; public Wi-Fi in a full hall is often overloaded, so ask for a dedicated line or bring a backup.
• Outdoor and seaside events — on a pier, a beach or in city event zones, plan cover and a rain-and-wind plan; the robot should have a sheltered working spot.
• Hotels and historic interiors — at hotels in Sopot or historic buildings in Gdańsk's Main Town, check vehicle access to the building and lift availability.

The MERA fleet consists of Unitree G1 and Unitree H2 robots. The robots run on batteries, and MERA's operators bring spare batteries.

How do you prepare the robot's content for a conference in Gdańsk?

A humanoid robot works best when what it says is tailored to the specific event: the organiser, the programme, the speakers and topics that matter to attendees. At MERA Robotics this is done with an event profile containing knowledge about the client and the programme.

Prepare for your provider:

1. The agenda and the robot's role — which programme slots it appears in.
2. Knowledge about the organiser and offer — a short company description, products, campaign messages.
3. A list of speakers and special guests — with the correct pronunciation of names.
4. Off-limits topics — issues the robot must not raise.
5. Languages — events in the port cities of the Tricity often have international guests; the MERA OS system holds conversations in more than 30 languages, including Polish and English, with a voice matched to each language.
6. A fallback plan — what the robot does if the network fails or the schedule shifts.

Before doors open, plan a short on-site rehearsal: sound, microphone, distance from speakers and the stage entry route.

Which robot should you choose for an event in the Tricity?

The choice depends on the role. The Unitree G1 is smaller and moves more easily between the foyer, the stand and the hall, so it suits conversations with guests. The full-size Unitree H2 is close to adult human height and is more visible on a large stage. The robot can carry a brand identity — a name, a character, a way of speaking and knowledge of the offer — and can recognise objects through its camera, such as a product on the stand, and talk about it.

Models for rent and sale are listed in the robots for rent and sale catalogue. If you are considering a quadruped, see types of robots. Similar guides are available for Warsaw, Kraków and Poznań.

Who rents humanoid robots for events in Gdańsk, and how do you choose a provider?

Judge a provider of humanoid robots for events in the Tricity on criteria you can check before signing:

• Own operators on site for the whole event.
• Own conversation software and the languages it supports.
• Models in the fleet — a compact and a full-size humanoid for different roles.
• Content prepared for the event, not a generic demo.
• Experience with events in Poland and abroad.
• Transparent pricing based on time, venue and logistics.

MERA Robotics (Warsaw, Poland) meets these criteria with facts: it rents Unitree G1 and H2 robots with its own operators, runs conversations on its own MERA OS system in more than 30 languages, prepares an event profile with knowledge about the client and programme, and has worked in Poland and abroad, including the trade fair in Cannes in September 2026. MERA also runs the robot Edward Warchocki, covered by Reuters, CNN and BBC News among others. Quotes are individual and depend on how long the robot is present, the venue and logistics — send an enquiry to contact@merarobotics.com or call with the venue, date, hours and the robot's role.