Humanoid Robot Rental in Poznań: Trade Fairs, Conferences and Events — Venues and Logistics

How do you rent a humanoid robot for an event in Poznań?

Renting a humanoid robot for an event in Poznań starts with three details: the location (pavilion, room or hotel), the hours the robot should be present, and its role — welcoming guests, working a stand, appearing on stage, joining a panel or recording social media content. From that, the provider chooses a model, prepares what the robot will say for the event and plans travel and set-up.

In an operator-led rental the robot is never left alone: a technical team brings it in, starts it, manages batteries and guest safety, and takes it away afterwards. This is how MERA Robotics works — a Warsaw-based company that delivers events with humanoid robots in Poland and abroad. The general process is described step by step in Humanoid robot rental for events; here we focus on Poznań.

Where are the big trade fairs and conferences held in Poznań?

Poznań's largest business events are concentrated on the grounds of the Poznań International Fair (Międzynarodowe Targi Poznańskie, MTP) in the city centre. The MTP Group runs both exhibition pavilions and a congress operation branded Poznań Congress Center there. Hotels with conference rooms and the Arena sports and entertainment hall complete the picture.

Trade fairs at MTP: the robot at the stand

At trade fairs a humanoid robot usually works at an exhibitor's stand: it approaches passers-by, talks about the offer and poses for photos. Because the MTP grounds consist of many pavilions, planning is not only about the stand number but also about which gate the vehicle uses and how far it is from unloading to the pavilion. The robot needs open space in front of it where guests can stop without blocking the aisle.

A conference or gala in a pavilion: the robot on stage

At a conference, gala or product launch in a pavilion, the robot most often goes on stage: it opens the event, holds a short conversation with the moderator or joins a panel. In a space with large screens, such as Pavilion 7A, agree with the production team what is displayed during the robot's appearance and where on stage the robot speaks from.

How do you plan robot logistics on the Poznań fairgrounds?

Logistics for a humanoid robot in Poznań cover the team's travel, access to the grounds, unloading, the walk to the pavilion and a back-of-house base. Before the event, agree with the organiser or venue on:

• Access and build-up window — build-up hours, vehicle registration, passes for the technical crew, gate number.
• Parking — next to the MTP grounds there is, among others, an underground car park at ul. Głogowska 12; on big fair days it is worth booking a space for the crew in advance.
• The route to the stand or stage — walking distance, ramps, freight lifts, connections between pavilions.
• Back-of-house space — a lockable booth or room for the transport case, chargers and spare batteries, with a power socket.
• Internet — a robot holding live conversations needs a stable connection; in a full pavilion public Wi-Fi is often overloaded, so a dedicated or backup line is safer.

The MERA fleet consists of Unitree G1 robots (about 132 cm, about 35 kg) and full-size Unitree H2 robots (about 182 cm). The robots run on batteries, and the operators have spare batteries ready.

How do you prepare a robot's content for a trade fair or conference in Poznań?

A humanoid robot performs best when what it says is prepared for the specific event: the exhibitor or organiser, the programme, the speakers and the topics that matter to guests. At MERA Robotics this takes the form of an event profile with knowledge about the client and the programme, which the robot uses in conversations and on stage.

Give your provider:

1. The robot's role — which programme slots or stand hours it should cover.
2. Knowledge about the company and its offer — a short description, products, key messages.
3. The programme and names — speakers, special guests, correct pronunciation of names.
4. Off-limits topics — subjects the robot should not raise.
5. Languages — if visitors come from abroad, specify the languages you need; MERA OS runs conversations in more than 30 languages, including Polish and English, with a voice matched to each language.
6. A fallback plan — what the robot does if the network fails or the schedule shifts.

A robot can also recognise objects through its camera and react to them in conversation — useful at a stand when it should talk about a specific product on display. More on stage scenarios in Humanoid robot rental for events.

Which robot should you choose for an event in Poznań?

The choice depends on the role. The Unitree G1 is smaller and easier to move between the stand, the foyer and the hall, so it works well for conversations with guests. The full-size Unitree H2 is about the height of an adult and is more visible on a large stage. A robot can also take on a brand identity: a name, a character, a way of speaking and knowledge of the exhibitor's offer.

Models available to rent and to buy are listed in the Robots for rent and sale catalogue, and humanoid, quadruped and industrial robots are compared in Types of Robots.

How much does humanoid robot rental in Poznań cost?

The cost of renting a humanoid robot in Poznań depends on how long the robot is present, the location and the logistics, so every quote is prepared individually. Enquiries to MERA Robotics can be sent to contact@merarobotics.com — include the venue and pavilion number, the date, the hours and the robot's role.