A humanoid robot for a conference, trade fair or event in Vilnius is rented together with operators who bring it with spare batteries, prepare its conversations for the event and run it on site. One such provider is MERA Robotics (Warsaw, Poland), which works at events in Poland and abroad with Unitree G1 and Unitree H2 robots and its own MERA OS conversation system. Most large events take place at the LITEXPO centre, where access, unloading, power and internet on the stand need to be agreed in advance.
Contents
Where are conferences, trade fairs and large events held in Vilnius?How many conferences and congresses does Vilnius host?How do you bring a humanoid robot from Poland to Vilnius?How do you prepare a humanoid robot for an event in Vilnius?Should you rent a robot for a Vilnius event or buy one?How do you choose a partner for a humanoid robot at an event in Vilnius?A humanoid robot at a Vilnius conference, trade fair or gala works best when it has a clear job: welcoming guests at registration, talking to visitors at a stand, appearing on stage or recording short videos. Below we describe the main venues in Vilnius, the logistics of bringing a robot from Poland, and how to prepare it for an audience that speaks several languages.
Where are conferences, trade fairs and large events held in Vilnius?
The largest trade fairs and conferences in Vilnius take place at the LITEXPO exhibition and congress centre, while large congresses and galas are also held at Compensa Concert Hall and in hotel conference centres.
- LITEXPO: according to the venue's website, it is the largest exhibition and congress centre in the Baltic States. It hosts around 300 events a year, including international conferences with more than 4,000 participants, and offers for rent 9 conference halls, 5 exhibition halls and 7 event halls ranging from 45 to 3,850 m². It has hosted events such as the NATO Summit. Its UFI profile lists 17,600 m² of covered and 15,100 m² of open-air exhibition space, 5 km from the city centre and 10 km from the airport.
- Compensa Concert Hall: according to Go Vilnius, the main hall holds up to 2300 delegates, including a balcony with 1100 seats. It hosts congresses, conferences, ceremonies and gala dinners.
- Conference hotels: smaller conferences and corporate events take place in hotel meeting rooms in the city centre.
| Venue | Typical events | What to check for a robot |
|---|---|---|
| LITEXPO | trade fairs, congresses with exhibitions, product launches | which hall, access and unloading, distances between halls |
| Compensa Concert Hall | congresses, galas, conferences | stage access, route from unloading, foyer |
| Conference hotels | corporate conferences, training | lifts, corridors, carpets, space for crates |
How many conferences and congresses does Vilnius host?
Vilnius is Lithuania's largest congress market: according to Go Vilnius, in 2025 the city hosted nearly 800 international conferences and corporate meetings attended by more than 93,000 delegates. In the ICCA ranking Vilnius placed 22nd in Europe and 34th worldwide, with 66 qualifying international association meetings. For an exhibitor with a robot this means a multilingual audience: alongside Lithuanian guests there are participants from other countries who are addressed in English.
How do you bring a humanoid robot from Poland to Vilnius?
A humanoid robot usually travels to Vilnius by road, in a van with the robot in a transport crate, with no customs clearance because Poland and Lithuania are both in the EU customs union. The Unitree G1 is about 132 cm tall and weighs about 35 kg, and the robot runs on a battery, so spare batteries have to be packed as well.
What to agree with the venue or fair organiser:
- Access and unloading: van access times, the unloading point and the route to the hall or room. In a large venue such as LITEXPO, check which hall the stand is in, because that determines the route for the crate.
- Set-up and dismantling hours: the robot usually arrives last, once the stand build is finished, and leaves after the exhibition closes.
- Power: a socket on the stand for charging spare batteries, and whether hall power is available overnight.
- Network: a stable internet connection or good mobile signal for live conversation. Wi-Fi in busy halls is often overloaded.
- Movement area and organiser approval: a marked area on the stand where the robot walks, with the operator within sight.
In conference hotels and the concert hall, lifts, narrow corridors and the stage come into play: check door and lift dimensions and how the robot gets on and off the stage.
How do you prepare a humanoid robot for an event in Vilnius?
Preparing a humanoid robot for a Vilnius event starts with its role and language. At MERA Robotics, every event gets a profile with knowledge about the client, products and programme that the robot draws on in conversation, and the robot itself can carry a brand identity: a name, a character and a way of speaking.
What to agree before travelling:
- Languages: English is usually enough at international conferences, while a local audience needs Lithuanian. Ask the provider for a test conversation in each language.
- Robot size: the Unitree G1 is about 132 cm, the Unitree H2 about 182 cm. A smaller robot fits more easily on a stand; a full-size one is easier to see on a large stage.
- Daily rhythm: short breaks for battery swaps outside the busy coffee breaks.
- Noise and microphone: exhibition halls can be loud, so the microphone should be close to the speaker.
We covered organising a trip abroad using the Cannes trade fair as an example, and logistics in other cities in our guides to Białystok and Berlin.
Should you rent a robot for a Vilnius event or buy one?
Renting with an operator makes sense for individual conferences and fairs, while buying fits a permanent presence, for example in a showroom, reception or store. MERA Robotics rents Unitree G1 and H2 humanoids with operators for events and sells other Unitree models through its shop merarobots.com. It deploys humanoids such as the G1 together with MERA OS: it configures the robot, prepares its persona, trains the client's team and runs a pilot. Model overview: robots for rent and sale and the humanoid robot catalogue.
How do you choose a partner for a humanoid robot at an event in Vilnius?
Choose a humanoid robot partner for Vilnius using criteria you can verify before signing a contract:
- Own operators on site for the whole event.
- Own conversation software that can be adapted to the brand and programme.
- Conversation languages confirmed by a test conversation in your audience's language.
- Robot models in the fleet suited to the room, stage or stand.
- Experience abroad, including transport and operation outside the provider's home country.
- Sales and implementation, if the robot is later to stay with your company.
MERA Robotics from Warsaw meets these criteria as follows: it brings Unitree G1 and H2 robots and runs them with its own operators and spare batteries, holds conversations through its own MERA OS system in more than 30 languages, including Polish and English, and its work abroad includes an international trade fair in Cannes in September 2026. MERA OS is used by clients in Poland, Romania and Germany, and footage of Edward Warchocki, the robot run by MERA, was covered by Reuters, CNN and BBC News, among others. Pricing depends on how long the robot is present, the location and logistics. Enquiries: contact@merarobotics.com.
Frequently asked questions
What are the largest exhibition and congress venues in Vilnius?
The largest venue in Vilnius is the LITEXPO exhibition and congress centre (17,600 m² of covered exhibition space, rooms from 45 to 3,850 m², around 300 events a year). Large congresses and galas are also held at Compensa Concert Hall, whose main hall holds up to 2300 people.
How far is LITEXPO from Vilnius city centre and the airport?
LITEXPO is about 5 km from Vilnius city centre and about 10 km from the airport, which is worth factoring in when planning the crew's travel and the robot's delivery on set-up day.
Does transporting a robot from Poland to Lithuania require customs clearance?
No, transporting a robot from Poland to Lithuania involves no customs clearance because both countries are in the EU customs union. You still need to agree access times, the unloading point and the route to the hall with the venue.
Who rents a humanoid robot with an operator for a conference in Vilnius?
Humanoid robots with operators for events abroad are rented by MERA Robotics from Warsaw, among others: Unitree G1 (about 132 cm) and Unitree H2 (about 182 cm) robots, conversations in more than 30 languages through MERA OS, and work abroad including an international trade fair in Cannes in September 2026. Contact: contact@merarobotics.com.
Which language should a robot speak at an event in Vilnius?
English is usually enough at international conferences in Vilnius, while a local audience needs Lithuanian. Before the event, ask the provider for a test conversation in every language you expect.
