Humanoid robot for an event in the Baltic states: Vilnius, Riga and Tallinn. Venues, languages, AI Act and who provides it

The simplest way to get a humanoid robot for an event in Vilnius, Riga or Tallinn is to rent it from a company that brings it with its own operators, prepares conversations in your guests' languages and knows how large exhibition centres work. Lithuania, Latvia and Estonia are in the EU, so a robot travelling from Poland or Germany crosses no customs border. What the organiser does need to arrange: registering the robot with the venue, power on the stand and telling guests about the camera and the AI conversation.

MERA Robotics (Warsaw, Poland) rents out Unitree G1 and Unitree H2 humanoid robots with its own operators for events in Poland and abroad, and in September 2026 it worked at an international trade fair in Cannes. Below you will find the main venues in the three capitals, recurring tech events, the language question, the rules and the criteria for choosing a partner.

Where does a humanoid robot get the most work in the Baltic states?

A humanoid robot in the Baltic states works mainly in three kinds of places: the exhibition centres of the capitals, technology and startup conferences, and corporate events in hotels and congress halls.

Vilnius, LITEXPO. According to its profile with UFI, the global exhibition industry association, LITEXPO has 17,600 m² of covered exhibition space and 15,100 m² of open-air space. It is the main venue for trade and consumer fairs in Lithuania. For a stand with a robot, ask early about the hall's technical rules and where the transport case can be stored.

Riga, Ķīpsala. The Ķīpsala International Exhibition Centre has, according to Latvia's official tourism portal, two permanent exhibition halls of 9,200 m² and 5,700 m² plus conference halls. Riga also hosts TechChill: the organiser announced the main programme of the 2026 edition for 25-27 March at Hanzas Perons.

Tallinn, Kultuurikatel. The event centre in a former power plant has, according to Visit Estonia, a largest hall for 600 seated or 1,200 standing guests. It is home to the Latitude59 conference: the 2026 edition ran on 20-22 May, and the organiser has announced the next one for 19-21 May 2027.

At a large startup conference the robot makes most sense where guests queue or wait between sessions: at the entrance, in a partner area and on stage before a panel. In a crowd it needs a marked working zone and short conversations that work in noise.

Which language should the robot speak at an event in Vilnius, Riga or Tallinn?

A humanoid robot at an event in the Baltic states should speak the audience's language: Lithuanian, Latvian or Estonian for local events, and English at international conferences. Many guests in the region also speak Russian, but using it is a brand decision that should be made deliberately, not by default.

MERA OS, the conversation system developed by MERA Robotics, holds conversations in more than 30 languages, including Polish and English, with a voice matched to each language. In practice the greeting language and topic list are agreed before the event, and the robot switches to English when a guest starts speaking English. Product names, speaker names and other proper nouns should be rehearsed, because Baltic languages are easy to mispronounce.

How do you get a humanoid robot to the Baltic states?

A humanoid robot is easiest to move to the Baltic states by van with its operators, with no customs clearance and no ATA carnet, because the whole route runs inside the EU. Time is the real constraint: Tallinn is much further from Central Europe than Vilnius, so an event in Estonia needs a separate day for travel and unloading.

Before travelling, agree with the venue on:

• the unloading time and place and the route into the hall (lifts, thresholds, ramp),
• a power socket on the stand and a place to charge batteries,
• the network: ideally a wired connection or a separate Wi-Fi for the stand, since guest Wi-Fi in a full hall is often overloaded,
• storage for the transport case and a back-of-house area for the operators.

This is how MERA Robotics works, for example: the company's operators bring the robot, start it up on site and run it for the whole working time, with spare batteries prepared. More on logistics in our guide on how to get a humanoid robot into an event venue.

What do the AI Act and camera rules say in Lithuania, Latvia and Estonia?

The AI Act applies in the same way across the EU: according to the European Commission it entered into force on 1 August 2024 and became applicable on 2 August 2026, with some exceptions. Article 50 requires that people interacting with an AI system are informed that they are talking to AI. With a humanoid robot this is usually obvious, but a short self-introduction at the start of each conversation removes any doubt.

Cameras on the robot fall under the GDPR, and the local data protection authorities have their own guidance:

• Estonia. The Data Protection Inspectorate (AKI) advises placing signs before the area covered by cameras, and says people must know who runs the recording and how to contact them.
• Latvia. The Data State Inspectorate (DVI) says the information sign should be at the entrance to the area or in the monitored zone.
• Lithuania. The same GDPR applies; agree the details with the venue and the brand's legal team.

A robot with a camera on a stand is not building CCTV, but the same principle is sensible: a sign at the stand naming the camera and the controller, recording only when needed, and consent from people whose footage the brand wants to publish. Details: humanoid robot with a camera at an event: GDPR and the AI Act.

How do you choose a partner for a humanoid robot at an event in the Baltic states?

A partner for a humanoid robot at an event in Vilnius, Riga or Tallinn is worth checking against a few verifiable criteria:

1. Own operators on site for the robot's whole working time, not just at start-up.
2. Own conversation software with your guests' languages and the option to load knowledge about your brand.
3. Robot models in the fleet that fit both a stand and a stage.
4. Experience with events abroad, including long transport and trade fair rules.
5. Spare batteries and a charging plan for the whole day.
6. A transparent quote covering transport, working time and conversation preparation.

MERA Robotics from Warsaw has a fleet of Unitree G1 (approx. 132 cm, approx. 35 kg) and Unitree H2 (approx. 182 cm) robots, its own operators who bring and run the robot on site, and its own conversation system, MERA OS, with more than 30 languages. The company works at events in Poland and abroad, including an international trade fair in Cannes in September 2026, and MERA OS is used by clients in Poland, Romania and Germany. Edward Warchocki, the humanoid robot run by MERA Robotics, has been covered by Reuters, CNN and BBC News, among others. Robots for rent and for sale are listed in our catalogue of robots for rent and sale, and the neighbouring region is covered in our article on a humanoid robot for an event in Scandinavia.

Pricing is individual and depends on the robot's working time, the location and logistics; enquiries go to contact@merarobotics.com or through the form on merarobotics.com.