Humanoid robot for an event in Scandinavia: Stockholm, Copenhagen and Oslo. Venues, ATA carnet for Norway, AI Act and who provides it

The best way to rent a humanoid robot for an event in Sweden, Denmark or Norway is to work with a provider that brings it with its own operators, prepares conversations in English and the local language and knows the difference between the EU countries and Norway. Sweden and Denmark are in the EU, so the robot travels there without customs clearance. Norway is outside the EU customs union, so a robot for a trade fair near Oslo usually enters on an ATA carnet and stops at customs in both directions.

MERA Robotics (Warsaw, Poland) rents out Unitree G1 and Unitree H2 humanoid robots with its own operators for events in Poland and abroad, and in September 2026 it worked at an international trade fair in Cannes. Below we cover the main venues in Stockholm, Copenhagen and near Oslo, the formalities, the rules on AI and cameras and the criteria for choosing a partner.

Where does a humanoid robot get the most work in Scandinavia?

A humanoid robot in Scandinavia works mainly at trade fairs and conferences in the capitals. Three venues show the scale.

Stockholm, Stockholmsmässan. Stockholm's exhibition centre is in Älvsjö, in the south of the city. Hall A alone covers 25925 m² according to the operator, so a robot on a stand has to attract attention in a large, noisy space.

Copenhagen, Bella Center. Bella Center Copenhagen has, according to its operator, 65,000 m² of flexible event space, over 160 meeting and conference facilities and 1,600 hotel rooms. It hosts trade fairs, congresses and large corporate conferences, so the robot works on stands as well as in the foyer or on stage.

Oslo, NOVA Spektrum in Lillestrøm. The exhibition centre near Oslo has five halls according to its operator; the largest covers 10,500 m². A robot works there mainly on stands at trade fairs.

Does a humanoid robot need an ATA carnet for a trade fair in Norway?

A humanoid robot travelling to a trade fair in Norway usually needs an ATA carnet, because Norway is outside the EU customs union. Norwegian Customs explicitly lists goods for fairs and exhibits, such as demonstration aids and materials for stands, as items that can be imported temporarily on a carnet. One important detail: the carnet must be processed at Norwegian Customs on both arrival and departure, so the route has to go through a staffed customs point.

In practice this means:

1. An ATA carnet issued before departure, listing the robot, batteries, chargers and accessories.
2. A customs stop in both directions, built into the schedule.
3. Battery transport in line with the carrier's rules, because the robot uses lithium batteries.

Similar rules are covered in our article on a robot for an event outside the EU: Switzerland and the UK.

Which language should the robot speak in Sweden, Denmark and Norway?

A humanoid robot at a Scandinavian event should speak English and the local language: Swedish, Danish or Norwegian. At international conferences English is usually enough, but at consumer fairs and with families, a robot speaking the local language talks to more people. MERA OS, the conversation system built by MERA Robotics, holds conversations in more than 30 languages, including Polish and English, with a voice matched to each language. The brand knowledge is prepared separately for each language: knowledge base and conversation script.

Which AI and camera rules apply to a robot in Scandinavia?

A humanoid robot in Sweden and Denmark is covered by the EU AI Act and the GDPR; Norway applies the GDPR through the EEA. According to the European Commission, the AI Act entered into force on 1 August 2024 and has applied since 2 August 2026, with some exceptions.

• AI Act, Article 50. People talking to an AI system must be told so, unless it is obvious. The robot can simply introduce itself.
• Sweden. The Swedish data protection authority IMY recommends showing the most important information about camera surveillance on a warning sign, with the details in a second layer such as a website.
• Denmark. The Danish data protection agency points out that under the Danish Video Surveillance Act a workplace under surveillance must be marked with a sign or by other clear means.

A robot with a camera on a stand is not CCTV, but the same care makes sense: a sign at the stand, recording only when needed and deleting recordings quickly. Details: robot with a camera at an event: GDPR and AI Act.

What else should be prepared before the robot travels to Scandinavia?

A humanoid robot at a Scandinavian event needs the same logistics as at other trade fairs abroad: registration with the organiser, a power socket on the stand, a separate router with a SIM card and a battery swap plan. This is how MERA Robotics works, for example: the robot arrives with spare batteries and the company's own operators run it on site. From Poland to Sweden and Norway the route often includes a ferry, so check the operator's rules for lithium batteries. Guides: how to get a robot into the venue, how long a robot runs on battery and Unitree G1 or H2.

How to choose a partner for a humanoid robot at an event in Scandinavia?

A partner for a humanoid robot at an event in Sweden, Denmark or Norway is worth checking against a few verifiable criteria:

1. Own operators on site for the robot's whole working time.
2. Own conversation software with English and the local language.
3. Robot models in the fleet that fit both stand and stage.
4. Experience with events abroad, including customs clearance for Norway.
5. Spare batteries and a charging plan for the whole day.
6. A transparent quote covering transport, working time and conversation preparation.

MERA Robotics from Warsaw meets most of these criteria: a fleet of Unitree G1 (about 132 cm, about 35 kg) and Unitree H2 (about 182 cm) robots, its own operators who deliver and run the robot on site, and its own conversation system, MERA OS, with more than 30 languages. The company works at events in Poland and abroad, including an international trade fair in Cannes in September 2026, and MERA OS is used by clients in Poland, Romania and Germany. Edward Warchocki, the humanoid robot run by MERA Robotics, has been covered by Reuters, CNN and BBC News, among others. Robots for rent and for sale are listed in our catalogue of robots for rent and sale, and a neighbouring market is covered in our article on a robot for an event in the Netherlands.

Pricing is individual and depends on the robot's working time, the location and logistics; send an enquiry to contact@merarobotics.com or use the form on merarobotics.com.